Appointments in your BSCW calendar let you organize events of different types. An appointment is described by at least a date and a name. You may provide additional information on the appointment, e.g. a category, description and location. Furthermore, appointments can manage a list of invited participants with associated status (invited, accepted, declined). Finally appointments may be used to manage events of synchronous cooperation.

You can create a new appointment using the icon  , using the menu  File    New    Appointment   or using the icon  . The appointment manages information about the details of the respective event as additional properties. You may edit additional properties of an appointment when creating it - use the [add additional properties] of the form 'Add Appointment' and select the properties you want to edit. Alternatively you may edit the appointment and add properties at a later time.

Possible properties are:

• Description: provide an additional description of the appointment.
• Location: indicate the physical location (if applicable) of the actual event.
• Participants: select prospective participants from the list of workspace members or from your addressbook. You may also enter the email addresses of additional people you want to invite to the appointment. Of course they do not need to be registered on the server.
• Status: assign a predefined status for the appointment. Choose confirmed if the appointment will take place, regardless whether individual invitees may decline their attendance. If at a later time an appointment is changed or cancelled for some reason, the status should be set accordingly. If e.g. participants have already confirmed their attendance and datetime has to be changed, you may want to reset the participants' confirmation and set the status to tentative until you know which participants accept the new time.
• Tools: select synchronous cooperation tools that should be used to perform the actual event. The appointment object lets you initiate virtual synchronous cooperation (e.g. via a computer conferencing application over the Internet) by starting the appropriate program and establishing connections.
• Mail notification: specify whether an email notification should be sent to all particpants. The email will contain the vital information about the appointment -- you may add a personal note to the automatic email.