Your address book helps you to store, manage and display the names of users and of BSCW groups as well as email addresses. It is the main basis for inviting members to a workspace (see 4.5.1.2) or participants to a meeting (see 5.2) and plays a major role in assigning access rights (see 4.7.3).

The contents of your address book is displayed in a page that resembles the members page of a workspace. It shows the same structure and provides similar actions via identical buttons:

• Click the   icon in your instant access bar to display your address book page.

New entries to your address book come from two sources: BSCW automatically adds to your address book the user names of all members of the workspaces that you are a member of. You may add and  Access    Remove   entries manually.

There are two ways for you to add new entries to your address book:

• create new entries: choose  File    New    Member   from the main menu bar to bring up the 'Invite Member' form.
• Enter user names or email addresses in the form and confirm with [OK]. If BSCW has a user name associated with an email address you enter, this user name is added to your address book. Any other email address is simply added to your address book; no invitation to register as a BSCW user is automatically sent to that address.
• "copy" entries: new entries may be "copied" to your address book from a members page or the result of a user search.
• select the entries you want to add to your addressbook and
• choose  | To Address Book |   from the selection menu bar or  To Address Book   .

In addition to individual user names -- and email addresses as placeholders -- you may also add the names of BSCW groups to your address book and invite a BSCW group as a whole into a workspace (see 4.5.3):

• click the   icon next to the name of the workspace to display its members page.
• click  To Address Book   from the group's action menu.

Entries in your address book can only be deleted manually; BSCW will not automatically remove an entry that it has added automatically.

• select the entries in your address book page and
• choose  | Remove |   from your selection menu bar to remove entries from your address book.

This action does not affect any other address book, or the member status of users referenced by the removed entries. It refers to your address book, only.